Privacy Policy

(Data Protection & User Rights Framework – DPDP Act, India)

Last Updated: 30th December 2025

This Privacy Policy (“Policy”) explains how members.tollywoodartdirectors.com (“Platform”, “Website”, “Portal”), operated by the Telugu Cine Art Directors Association (TCADA), collects, uses, stores, processes, and protects personal data in accordance with the Digital Personal Data Protection Act, 2023 (DPDP Act) and other applicable laws of India.

By accessing or using the Platform, you agree to the collection and processing of your personal data as described in this Policy. If you do not agree, please discontinue use of the Platform.

1. INTRODUCTION & LEGAL COMPLIANCE

1.1 DPDP Act, 2023 Compliance

The Platform is committed to:

  • Lawful, fair, and transparent processing of personal data
  • Collecting only necessary data for defined purposes
  • Protecting user privacy and data security
  • Respecting user rights under the DPDP Act, 2023

This Policy is designed to meet the obligations of a Data Fiduciary under Indian law.

1.2 Data Controller Details

The Data Controller responsible for processing personal data is:

Telugu Cine Art Directors Association (TCADA)
Website: members.tollywoodartdirectors.com
Email: hello@tollywoodartdirectors.com
Registered Office: Telugu Cine Art Directors Association,16, 8-3-229/D/83, Sravanthi Nagar, ICRISAT Colony, Jubilee Hills, Hyderabad, Telangana 500045

2. PERSONAL DATA COLLECTION

The Platform collects personal data only to the extent necessary for its operations.

2.1 Member Data

From registered Members (Art Directors, Assistant Art Directors, Production Designers), we may collect:

  • Full name, contact details (email, phone number)
  • Professional credentials, experience, and education
  • Portfolio content and profile information
  • Session offerings and availability
  • Payment and tax-related details (processed via secure gateways)

2.2 Client Data

From Clients (Film Makers, Producers, Studios, etc.), we may collect:

  • Name, email address, phone number
  • Booking and transaction details
  • Communication records related to Sessions
  • Payment-related information (processed securely)

The Platform does not intentionally collect personal data of minors.

3. PURPOSE OF DATA PROCESSING

3.1 Platform Operations

Personal data is processed to:

  • Create and manage user accounts
  • Verify Members and maintain Association records
  • Enable Session bookings and scheduling
  • Process payments and refunds
  • Provide platform functionality and support

3.2 Communication & Compliance

Data may also be used for:

  • Sending transactional notifications
  • Responding to user queries and grievances
  • Complying with legal, regulatory, or judicial requirements
  • Preventing fraud and misuse

4. USER CONSENT

4.1 Consent Collection

By:

  • Registering on the Platform
  • Booking or offering Sessions
  • Uploading content or portfolios

Users provide free, specific, informed, and unambiguous consent for processing their personal data.

4.2 Withdrawal of Consent

Users may withdraw consent by:

  • Writing to the designated privacy contact
  • Requesting account deletion or data erasure

Withdrawal may impact the ability to use certain Platform features and may be subject to legal retention requirements.

5. DATA SHARING & DISCLOSURE

5.1 Third-Party Service Providers

Personal data may be shared with:

  • Payment gateway providers
  • Hosting, cloud, and IT service providers
  • Communication and notification services

All third parties are required to maintain confidentiality and data protection standards.

5.2 Legal Obligations

Data may be disclosed:

  • To government or regulatory authorities
  • In response to lawful orders, subpoenas, or court directives
  • To protect the rights, safety, or property of the Platform or users

The Platform does not sell or commercially exploit personal data.

6. DATA RETENTION & SECURITY

6.1 Retention Period

Personal data is retained:

  • Only as long as necessary for the stated purposes
  • As required by applicable laws, taxation, or regulatory obligations

Once no longer required, data is securely deleted or anonymized.

6.2 Security Measures

The Platform implements reasonable safeguards including:

  • Secure servers and encrypted connections
  • Access control and authentication mechanisms
  • Periodic security reviews

Despite best efforts, no system is completely immune to risks; users acknowledge inherent internet vulnerabilities.

7. COOKIES & TRACKING

The Platform uses cookies and similar technologies to enhance functionality and performance.

7.1 Cookie Policy

Types of Cookies

  • Essential Cookies: Required for login, security, and core features
  • Functional Cookies: Store user preferences
  • Analytics Cookies: Help improve platform performance (aggregated data only)

User Control

Users may:

  • Control or delete cookies through browser settings
  • Disable non-essential cookies

Disabling cookies may affect certain Platform features.

8. USER RIGHTS UNDER DPDP ACT

Users have the right to:

  • Access their personal data
  • Request correction of inaccurate data
  • Request deletion of data, subject to legal requirements
  • Withdraw consent at any time
  • Raise grievances regarding data processing

Requests may be submitted to the designated Grievance Officer.

9. GRIEVANCE REDRESSAL MECHANISM

9.1 Grievance Officer Details

In compliance with DPDP Act requirements:

Grievance & Data Protection Officer
Name: Raghava
Email: hello@tollywoodartdirectors.com
Website: members.tollywoodartdirectors.com

9.2 Resolution Timeline

  • Acknowledgment: Within 48 hours
  • Resolution: Within 7–15 business days

Users may escalate matters to appropriate authorities if unresolved.

10. POLICY UPDATES

10.1 Amendments & Notifications

This Privacy Policy may be updated periodically to:

  • Reflect legal changes
  • Improve transparency
  • Enhance data protection measures

Updates will be posted on the Platform. Continued use constitutes acceptance of the revised Policy.